Senior HR & Admin Executive

Aloha Consulting Group View all jobs

  • Hanoi
  • Permanent
  • Full-time
  • 1 month ago
Job Description :Established in 2021, Aloha Consulting Group ( ) is a leading executive search firm in Hanoi and Ho Chi Minh City, serving 200+ corporate clients across Banking & Technology, Consumer & Retail, Healthcare, Energy, Industry & Manufacturing.The role: We seek a versatile Admin & HR Executive to support our Hanoi operations, combining HR operations, business administration, and marketing coordination in a dynamic, fast-paced environment.Human Resources
  • Screen CVs, conduct call screenings, and coordinate interviews for internal hiring.
  • Manage end-to-end onboarding and offboarding for employees & interns (facilities, accounts, training).
  • Organize quarterly team events (summary meetings, parties, rewards) and coordinate training sessions.
  • Maintain HR documentations & policies
Business Operations
  • Create/paraphrase JDs, support to post job listings on Zoho Recruit, Linkedin and other career sites.
  • Maintain candidate database in Zoho Recruit; support recruitment consultants with sourcing on request.
  • Process invoices end-to-end (proforma, draft, final) and handle payment documentation.
  • Format CVs and prepare weekly/monthly activity and performance reports.
  • Process expense reimbursements. Handle contract documentation
Administration
  • Manage company documents, vendor relationships (facilities, bookings, payments), and asset tracking.
  • Handle courier services for contracts and documents.
Marketing Support· Oversee weekly social media content and jobs summary newsletter, coordinating with interns & teamRequirements
  • Bachelor's degree in HR, Business Administration, or related field. Strong English proficiency
  • 2-5+ years admin, HR, operations experience, preferably in recruitment/consulting/services
  • Experience with various HR/CRM systems (Google Workspace, Zoho suite, Linkedin). Familiar with AI tools (Chatgpt, Claude…) is a plus
  • Exceptional organizational skills, multitasking ability, and attention to detail
  • Proactive problem-solver comfortable in fast-paced environments
BenefitsCompetitive salary & benefits • Professional growth opportunities • Collaborative, supportive team cultureLocation: 3 Chau Long, Ba Dinh, Hanoi | Hours: Full-time, Mon-Fri | Reports to: Managing Partner & CEO

Aloha Consulting Group