The role of this position is to handle all reception and administrative tasks to support daily office operation and all business related requests from staffJob Description:Responsibilities:Receive incoming calls and ensure full information is recorded and forwarded to the relevant department.Monitor meeting rooms, pantry according to regulations and report to manager if there is any abnormal situationReceive guests and record the information and forward it to the relevant department.Manage incoming and outgoing correspondence and parcelsCollect invoices & supporting documents according to internal process (payment to suppliers) and make payment to suppliers for expensesArrange/make forms according to regulations of the Building Management Board related to property/goods movement, repair construction, event organization...Monitor/supervise the work of Tea ladies, especially the situation of general pantries and refrigerator cleaning.Monitor pantries /relaxation room according to regulations and report to manager if there is any abnormal situationReceive & check goods, utensils for general pantriesCompare data, spreadsheets of electricity, water consumption indicators, parking costs from the Building Management BoardAssist to arrange//deploy periodical cleaning/maintenance for all offices: general office cleaning, CFU/aircon maintenance/cleaning, maintenance/cleaning for drinking-water machines’ filters systemMake new order as request (furniture & office facilities)Assist to arrange for fixing/repair when the facilities has problemsOthers tasks as requested by Line ManagerRequirements:Knowledge and Experience:Full time working basis is a MUSTGood working attitude as truthful, honest, hardworking, patient, high labor disciplineCan work independently or in groupsSkills and Abilities:Ability to think logically and flexible in unexpected situationsGood English skillsGood skills in Excel, Word, …Location: Ho Chi Minh CityBrand: DentsuTime Type: Full timeContract Type: Student/Intern (Fixed Term) (Fixed Term)
