Assoc Distribution & Logistics Specialist

MSD

Ho Chi Minh City
Permanent
Full-time

1 month ago

Job DescriptionPOSITION OVERVIEW:Responsible for supporting and assisting the Distribution and Logistics & Warehouse team in operational execution ensuring timely & efficient delivery of products.This role involves:

working closely with various teams like demand fulfilment planner, warehouse team, procurement, regional D&L, customs broker to ensure smooth execution of the distribution process.
Collaborate to complete the documentation & safekeeping to support regulatory and process compliance.
Work with suppliers to ensure timebound billing, accruals and accounting of expenses.
Collaborate with VN SCM team in managing administrative tasks.

PRIMARY ACTIVITIES:1. Customs clearance, Trade Compliance, Last Mile delivery, Inbound, Outbound and Return process

Receive shipping documents from shipping site like AWB (Air Way Bill) / BL (Bill of Lading) copy, packing list, Invoice, COA and any other relevant document/s.
Check completeness and accuracy of shipping documents prior to submission for customs clearance.
In case of any documentation issues, coordinate & follow-up with AP shipping Team / shipping site / Freight forwarders.
Coordinate with customs broker for customs clearance & report to SCM for resolution in case of any challenges in customs clearance.
Customs Declaration Sheet (CDS) accuracy :
Check accuracy of draft Customs Declaration Sheet (CDS)
Share final draft CDS with D&L Specialist
Follow-up. email approval from D&L specialist to customs broker for submission to Customs
Calculate VAT payment for each shipment and obtain approval from SCM Lead, Finance (Controller / FD) and submit relevant shipment documents to BSC for VAT payment.
Check and review the availability of all mandatory license documents (e.g MA extension, approval letter for SNC [site name change] and collaborate with RA team to obtain any additional documents needed for customs clearance.
Coordinate with RA / Legal / Site QA for Letter of Authorization (LOA) approval which is required after every MA renewal or any changes in the SNC/VISA/relevant variation details :
Draft the Letter of Authorisation to be received from site
Follow-up with RA/Legal/QA to validate contents of the LOA
Co-ordinate with Site QA for a signed LOA original letter.
Coordinates with customs broker for shipment arrival, customs clearance, schedule for delivery to FIE and POD.
Support FIE warehouse to report and follow-up as per SOPs in case of any shipment having issues like temperature excursion, shortage/excess or damage.
Co-ordinate for Vaccine sample delivery to NICVB :
Obtain sign-off from QA for Vaccine submission form along with importation report for respective SKU batch
apply the company seal on the hard copy and send to FIE WH for attaching along with the sample delivery shipment to NICVB
follow-up with courier vendor to pick up from FIE WH and delivery confirmation from NICVB.
Co-ordinate with Controlant authorised agency and FIE WH for pick-up of used controlant IoT/ temptales attached in relevant Cold Chain shipment/s from FIE WH.
Coordinate with FIE WH & Customs Broker to return used temptales to Sensitech per approved SOP.
Return PQC sample to Manufacturing sites as per guidance from DPoC.
Co-ordinate with Wholesaler/s for return of PQC sample to FIE WH or office.
Collaborate with customs broker to prepare documents for export shipment
Obtain sign-off from authorised person on the export documents
Organise courier pick-up of the PQC sample shipment
Follow-up for POD
Collaborate FIE WH to obtain new Temptales / Credo Cubes requirements and place order with approved suppliers.
Co-ordinate for returned goods :
Collaborate with wholesaler/s for returned goods list & verify if there is authorisation.
Co-ordinate with wholesaler for date of return good delivery at FIE WH and shipment delivery
Coordinate with FIE WH for Goods Receipt

2. Report, Documentation and Safekeeping

Conduct monthly self-inspection of CDS audit per trade compliance requirement.
Support audit exercise with requested documents.
Support Tender / KAM team for shipment documents as & when required.
Prepare Importation report, obtain IMQ approval and submit hard copies to NICVB & DAV, within 10 days upon Vaccine shipment arrival at FIE WH.
Prepare Bi-annual import shipment report, obtain MD approval and submit email as well as hard copy to DAV.
Prepare annual Toxic products shipment report, obtain MD approval and submit by email as well as hard copy to DAV.
Credo Performance Qualification (PQ):
Every six months, analyse the temptales data of all sample shipments to NICVB
Submit the Performance Qualification report to D&L Quality and IMQ for approval
On a quarterly basis, submit the Vaccine inbound shipments temperature data and any other information required, to NICVB.

3. Billing management

Verify the broker’s statement for customs clearance, last mile transportation and broker fees, to facilitate broker’s bill submission.
Place POs to suppliers based on forecasts / actual services rendered.
Receive, review, obtain approval and submit to finance all invoices from suppliers for payments.
Symphony products:
Check accuracy of demurrage charges billed by Zuellig
Coordinate with Finance/BSC to process payment to Zuellig and keep Commercial Ops updated of the status.

EDUCATION, EXPERIENCE & COMPETENCIESDesired Experience/Education:Experience:

Minimum of 3 years-experience in managing In-Market Distribution & Logistics
Multinational company experiences will be a plus
Pharmaceutical or Healthcare industry experiences is preferable

Education:

Graduate from any discipline.
Major in Business or Supply Chain Management, is preferable

Functional and Professional Competencies Required:

Good command in English in reading, writing and speaking
Good skills on co-ordination and communication
Strong knowledge on inventory management, shipping and custom clearance
Financial acumen would be a plus
User / SME experience of SAP, MS Office, EXCEL WORD, etc.

Individual Skills / Competencies Required:

High Ethics
Reliability
Teamwork
Creativity
Listening skills

Current Employees applyCurrent Contingent Workers applySearch Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.Employee Status: RegularRelocation:VISA Sponsorship:Travel Requirements:Flexible Work Arrangements: HybridShift:Valid Driving License:Hazardous Material(s):

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