CRES Admin Senior Officer (Outsource)

UOB View all jobs

  • Ho Chi Minh City
  • Permanent
  • Full-time
  • 1 month ago
About UOBUnited Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values – Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.Job DescriptionAbout the DepartmentThe Finance and Corporate Services function manages the financial and administrative needs of the Group to help achieve its business goals.Overview of the RoleThe incumbent position will be reporting to the CRES, Procurement and General Services to assist on:
  • Admin works to support to senior management.
  • Admin works for projects.
  • Back for CRES staff member who will be on maternity leave starting Jun 2026.
Job ResponsibilitiesHigh level administrative support to senior management including managing calendars, meetings, appointments with stakeholders and travel arrangements; process expense claims and manage, reimbursements. Handle confidential documents and company data with discretion, prepare reports and presentations.Admin works for projects:
  • managing diaries/ calendar and organizing meetings and appointments.
  • typing, compiling and preparing reports, presentations and correspondence.
  • managing databases and filing documents.
  • miscellaneous tasks.
Back for CRES staff who will be on maternity leave starting Jun 2026.
  • Handle cleaning service contract for all sites (7 office locations - except Circo coworking office):
- Coordinate with FM sites & conduct vendor performance review.- Collect & evaluate quotations from vendors.- Prepare comparison and seek internal approval for renewal process.- Perform PAT & TPRA & legal review (if contract value is above 1B vnd) in compliance with policies.- Arrange contract signing & filling.- Vetting check cleaning staffs.- Follow up to ensure services are implemented as planned.- Handover to relevant teams for ongoing management.
  • Handle car service contracts (so far there are 07 cars: CEOO/ Mailing/CBK/CMB/CMB/PFS/HN Branch) and Ad-hoc car requirements:
- Reach BUs to obtain vendor performance review.- Collect & evaluate quotations from vendors.- Prepare comparison and seek internal approval.- Perform PAT & TPRA & legal review (if contract value is above 1B vnd) in compliance with policy.- Arrange contract signing & filling.- Follow up to ensure services are implemented as planned.- Provide support when required (car services is under control of BU, however issue will also be reported/ handled/ follow up by CRES).-Ad-hoc car requirements (quotation and approval process).
  • Payment to Landlords:
- Maintain Lease Portfolio report. Track rental fee all sites.- Monitor lease payment schedules and deadlines.- Track and manage lease deposits.- Allocate Lease to Cost Centers as guided by PM. Putting POs for payment process. Follow up with ERC until the payment is completed to ensure all payments are on time.
  • SAP related:
- Handle vendor code creation/change/deletion.- Handle material code creation/change/deletion.- Create ad-hoc PRs/POs and process other payments as required.
  • Report:
Out-Going Correspondences List Report (as the designated FCS representative).- Track and consolidate the out‑going correspondences list sign by CFO.- Upload supporting documents in share folder.
  • Contract Expiration Report:
- Track all valid service contracts and identify those expiring within coming 3 months.- Follow up with relevant team members to ensure renewal timeline is on track.
  • Monthly KORI Submission:
- Collect data of Work Order/ Delivery Notes…during the month from Archiving vendor- Crown.- Review the delivery data, assess whether the service meets the agreed SLA.- Submit monthly KORI values in the GRC System.
  • Compliance Related:
Routine works (twice per year)
  • OL 51 _ Report on BUs/SUs out of HO
  • OL 276 _ Report on relocate or place certain non-customer-facing departments outside of HO.
  • Combine info of movements in and out of the Head Office (HO).
  • Prepare report comply with OL51 and OL 276.
  • Reach relevant BU's to get department description.
  • Submit report to Compliance for review and CRES Head to review.
  • Obtain CFO’s approval/ Obtain OL number from Compliance.
  • Submit the report to SBV per requested timeline.
Ad-hoc works (average 03 tasks per week) on OL/ Cir/ Government instruction sent by Compliance.
  • Receiving SBV correspondences from the Compliance.
  • Do maker works for compliance related works.
  • Discuss with Compliance to identify possible task for CRES for each OL/ Cir/ Government instruction.
  • Update to Checker for checker work.
Job Requirements
  • College or University Degree and minimum 03 years working experience in Office Management, Finance, Assistant, operations … or equivalent.
  • Be pro-active on working.
  • Hands-on, keen to learn.
  • Knowledge in Microsoft Excel, Powerpoint and Word.
  • Fluent in spoken and written English.
  • Ability to adapt to scheduling changes.
Additional RequirementsDevelop, Engage, Execute, StrategiseBe a Part of the UOB FamilyUOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.Apply now and make a Difference

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