Office Administration Specialist

• Oversee daily office operations and facilities across multiple locations (HCM, HN, DN).
• Manage office supplies, pantry, and equipment, ensuring timely replenishment and maintenance.
• Coordinate with vendors, service providers, and building management for repairs, services, and facility matters.
• Handle procurement of office items, merchandise, and gifts, ensuring quality and on-time delivery.
• Manage courier services and the shipping of documents between offices.
• Monitor office safety standards and ensure compliance.
• Provide basic IT coordination, including internet, phone systems, troubleshooting, and vendor support.

• Manage correspondence (emails, letters, packages) and maintain company records, files, and databases.
• Prepare documents, reports, and presentations as required.
• Support management with contracts, invoices, and expense reports.
• Conduct research to support operations and compliance requirements.
• Provide ad-hoc support to management and cross-functional teams.

• Organize and schedule meetings, appointments, and travel arrangements.
• Coordinate internal events, workshops, and team-building activities.
• Ensure meeting rooms are prepared and well-maintained.

• Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• At least 2 years of experience as an Office Administrator, preferably in an IT company or within organizations of 100+ employees across multiple locations.
• Prior experience in administrative or office management roles.
• Strong organizational, multitasking, and time management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to perform well under pressure while maintaining attention to detail.
• Demonstrated discretion and professionalism in handling confidential information.
• Excellent command of English, both written and verbal.

• Gold level Health Insurance coverage from Bao Viet Insurance, a yearly complete Health Check, and social insurance.
• All office benefits and full salary during probation.
• Allowance for everything: meals, parking, petrol, along with unlimited snacks and nice coffee every day.
• Choose from a brand-new Mac or PC device.
• Salary review twice a year, with opportunities for promotions and spot awards.
• 12 days of annual leave per year, with all days not taken paid out in cash, plus 2 sick leave days.
• Yearly Training Budget up to 5 million VND per staff. On top of that, a Professional coaching program, buddy system, tech talks, agile sessions, and 1on1 private English classes are available.
• Yearly company trip, monthly activities, and other Celebrations for special days in the year, such as Women’s Day, YEP, and Christmas.
• Employee-led clubs within the company: games teams, sports teams, etc.
• Modern open-space office with comfortable workspace, a PS4 games room, and chill-out areas.

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