Event Manager
- Hanoi
- Permanent
- Full-time
OVERVIEW
British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and other UK universities. BUV is rated a 5 Star university of excellence by the world-recognized QS accreditor and is also recognized with a university-wide accreditation from the UK's Quality Assurance Agency (QAA).BUV has three main brand drivers:
- Offering accredited British and international higher education and training in Vietnam.
- Providing 5-star university campuses, learning spaces, and services.
- Including a Personal and Social Growth (PSG) Program that prepares students for the future of life and work.
the best educational environments in Southeast Asia.POSITION PURPOSE
The Event Manager is responsible for leading the strategic planning, management, and execution of all marketing and university events. This role will ensure the successful delivery of high-quality, impactful event experiences that support the university's strategic objectives, brand image, lead generation targets, and departmental needs. The manager will oversee a team of event staff, fostering an environment of collaboration, precision, and excellence.AREAS OF RESPONSIBILITY
Data-Driven Event Strategy & Execution:
- Oversee the strategic planning, coordination, and successful execution of all university-wide events, lead-generation activities, and ambassador programmes.
- Develop and manage comprehensive event plans, from concept to completion, defining KPIs and tracking ROI to inform future strategy, with a focus on lead generation for admissions.
- Manage all aspects of event logistics, including budget management, vendor negotiation, on-site coordination, and post-event analysis and reporting.
- Collaborate closely with all related departments to ensure event content and objectives align with university-wide goals.
- Develop and implement comprehensive risk management plans for all events to ensure the safety of participants and staff.
- Collaborate with Creative Services in managing university-branded merchandise and marketing collateral (sourcing, production, inventory management, and distribution).
- Lead, mentor, and develop a high-performing Events team, fostering a collaborative and results-oriented culture.
- Set clear objectives, provide regular feedback, and support the professional growth of team members (e.g., Event Officers).
- Manage the Events budget, ensuring effective allocation of resources and adherence to financial guidelines.
- Manage relationships with external vendors, agencies, and suppliers, ensuring optimal service delivery and value for money
COMPETENCIES (knowledge, skills, and abilities)
Essential
- Bachelor's degree in Marketing, Communications, Event Management, Hospitality, or a related field.
- A minimum of 5-6 years of progressive experience in event management, with a strong portfolio showcasing successful delivery of various scales of events.
- At least 3 years of experience in a leadership or managerial role, directly managing and developing an events team.
- Demonstrable experience in:
o Budget management and vendor negotiation.
- Strong project management, organisational, and prioritisation skills.
- Proficiency in using CRM systems (e.g., Salesforce, HubSpot) for lead capture/tracking.
- Data analysis and reporting skills
- Master's degree or relevant professional certifications.
- Experience working within the international higher education sector.
- Salary of up to 60M VND Gross; 13th month Tet bonus (Vietnamese candidates);
- Annual cost of living adjustment; Annual salary increases & performance bonuses;
- Recognition & awards program;
- 20 days annual leave + Xmas closure, public holidays, and 5 days paid sick leave;
- Healthcare plan (Private accident, medical, and dental insurance, annual health checks);
- Education support for staff, spouse, and children;
- Relocation allowance to cover visa/flights/initial days' accommodation;
- Transportation support; Business travel insurance;
- Various staff events throughout the year (outings, year-end party, sports activities, ...);
- On-site fitness and sports center;