Cluster Head of Finance, Vietnam and Cambodia
People Profilers
- Ho Chi Minh City
- Permanent
- Full-time
- This role will ensure uniform accounting policies are adopted across both entities. It will ensure expenses and incomes are booked under the proper codes to present a reliable and true and fair view of the Financial Statements.
- The role will ensure that Statutory audits are conducted within stipulated time frame and all statutory returns are filed on time and dividends are paid to the shareholders as frequently as the local rules permit.
- The role will ensure monthly reports like MMR and MRP are delivered on time with accuracy and consistency.
- Ensure bank reconciliations are performed and reconciliation items are resolved monthly
- Ensure ASA balances are reconciled monthly and reconciliation items resolved monthly
- Treasury Management:
- Monitor the projected and actual cash flow of the agencies on monthly basis
- Ensure idle funds are remitted to HQ on a timely basis and funds not remitted are utilized where possible locally or regionally to get maximum returns/ reduce reliance of Principal funding
- Ensure prompt payment of all dues to avoid any losses and keep a regional control of prefunding requirements so as to improve projected cash flow
- To source FX at most competitive rates to represent such regional challenges to HQ for rapid decision due to lack of perception of the issue.
- Negotiate with banks the best deal for fx / interest rates, research and propose regional banking relationship to favour the Principal
- Tax Management:
- Ensure tax planning policy set by HQ is adhered to
- Ensure all statutory dues are paid on time to reduce liability
- Research and appoint qualified tax consultants in each country to effectively handle tax issues;
- Conduct tax audits
- Assist and direct any responses to Tax authority spurious claims so as to build robust policy regionally
- Work with HQ on tax projects; i.e., cost plus etc. regionally
- Risk assessment:
- Identify & collate potential risks in all countries periodically after discussion with different stakeholders
- Develop risk mitigation strategy to support overall objective
- Drive the risk mitigation strategy, review and adjust it country-by-country periodically based on analysis of performance and feedback
- Ensure agency contracts are updated to reflect findings of any risk-assessment studies
- System controls
- Strengthen the finance system to avoid leakage / oversight / potential for fraud
- Develop SOPs for different functions to ensure leakages are kept at the minimum
- To ensure adherence of SOPs by frequent spot audit
- Implement uniform accounting policies based on company policies where they exist and develop where they are required
- GFS/ERP Support
- Tailoring the product for individual locations to replicate AMS functionality
- Setting up parameters to effectively capture all revenue through add-on
- Providing a single point of contact to gather / submit/ resolve all issues related to GFS implementation and ongoing support
- Implement best practice for both entities
- LRM
- Ensure homogenous application of local charges to fully optimise the charging landscape
- Lead review of local charges periodically and benchmark against competition
- Build a full and incontrovertible picture of local taxation on all local charges
- Fight for pass through status for all Principal collections
- Convert as much as possible local collections to Principal account
- Finance
- Run petty cash
- Weekly recon of petty cash to Cash Imprest
- Supervise audit
- Submit and verify Payroll monthly
- Submit bank account top up requests to HQ
- Submit all management claims (payroll etc) in STECS
- Act as 1st approver for all STECS claims
- Construct Admin budgets
- Run cost controls
- Agency matters:
- Agents submit LMS ASA (Agency Statement of Account) and other reports requested by Finance HQ on timely, complete and accurate basis
- Agents remit revenue collections and settle SOA due to Singapore on timely basis
- Review Agents ASA and work closely with HQ Business divisions to ensure that the Revenue, Cost and Tax reported are complete and accurate
- Review Agency Statement of Account (ASA) Balance Reconciliation and disputed items are resolved on timely basis
- Monitor and control Agents in meeting key financial KPIs (ASA balance, AR, AP, Bank)
- Provide guidance and training to Agents Finance on use LMS / GFS and other PIL systems
- Work closely with PIL HQ divisions and departments to resolve Agents LMS / GFS and other PIL systems reporting issues
- Review monthly reports of debtors and Det/Dem outstanding with the agencies with the focus on monitoring outstanding and ensuring that outstanding are kept to a minimum.
- Others
- Ensure inter-billing is reconciled regionally each month
- Supervise SOA and financial arrangement with any external Principals