P&O Specialist

• Plan and organize internal events (year-end party, birthdays, CSR activities, team-building, etc.).
• Design and implement whole year long of engagement initiatives that foster connection, collaboration, and company culture.
• Manage internal communications: develop content and execute campaigns across email, bulletin boards, intranet, and social media (Facebook, LinkedIn, etc.).
• Coordinate cross-functionally to ensure consistency and effectiveness of engagement activities.
• Explore and expand digital platforms for modern communication channels.
• Collect and analyze employee feedback/satisfaction data, propose actionable improvements.
• Monitor program budgets, ensuring cost-effective and impactful execution.
• Prepare regular reports on engagement activities and make recommendations to enhance employee experience.
• Conduct regular focus group , provide platform to listen to employees , action on issues voice by employee
• Act as a primary contact point for employee feedback and communication needs.

• Guide foreign employees in preparing and submitting required documents (passport, criminal record, degrees, health check, photos, contracts).
• Handle work permit processes (new, renewal, reissue, exemptions) in compliance with local laws.
• Manage visa applications, extensions, and conversions.
• Process Temporary Residence Cards (TRC): issuance, renewal, replacement.
• Oversee immigration check-in/check-out procedures and maintain accurate records for audits.
• Maintain up-to-date logs of all foreign employees' legal status and ensure timely renewals.
• Liaise with authorities, embassies, and consulates to clarify requirements and complete formalities.
• Coordinate with service providers (translation, legal, consulting) for documentation and compliance support.
• Collaborate with Recruitment, Payroll, and Admin teams to align data and processes.
• Support management during inspections or audits from government authorities.
• Maintain accurate and audit-ready documentation (both hard copy and digital).
• Provide periodic and ad-hoc status reports to management.

• Liason with university to build XP employer brand
• Design employer branding plan and budget
• Manage internship

• Bachelor's degree in Human Resources, Business Administration, or related fields.
• Min of 3 years Experiences in employee engagement, employer branding, and expatriate services
• Strong communication, interpersonal, and organizational skills.
• Proficiency in Microsoft Office; good English skills (spoken and written).

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