Personal Assistant to VP of Product & Strategy

HAN GROUP

  • Ho Chi Minh City
  • Permanent
  • Full-time
  • 1 day ago
  • Apply easily
I. COMPANY OVERVIEWNext Level Services (NLS) is navigating a critical phase of transformation as we work toward becoming a leading lifestyle company. As a key player in Vietnam's nightlife and F&B industry, we are building an integrated ecosystem that delivers exceptional customer experiences through nightlife venues, dining concepts, and lifestyle services.We are building a strong foundation for scale and looking for reliable and detail-oriented individuals to join us on this journey.II. JOB OBJECTIVE
  • Enable the VP Product & Strategy to stay organized and focused on key priorities, ensuring their time and efforts create significant impact
  • Support the VP of Product & Strategy by ensuring daily work runs smoothly, schedules are managed well, and projects move forward on time.
  • This role requires someone proactive, calm, and detail-oriented, who can coordinate across teams and ensure tasks and projects stay on schedule.
III. ROLES AND RESPONSIBILITIES1. Manage Monthly/ Daily Schedule and Priorities
  • Manage and optimize the VPs calendar to maximize productivity and impact.
  • Schedule and coordinate meetings, appointments, and personal arrangements.
  • Anticipate upcoming priorities and ensure proper preparation for each engagement.
  • Organize and maintain the VPs calendar: book meetings, avoid conflicts, and ensure punctuality.
  • Prepare materials before each meeting and keep things ready for smooth execution.
2. Coordinate Tasks and Follow-up
  • Attend meetings with the VP, capture meeting notes, action items, and critical milestones.
  • Follow through & keep progress visibile: identify responsible PICs (Person in Charge) for each deliverable and follow through until completion.
  • Remind, alert, and update the VP on deadlines and interdependencies across projects to avoid overlaps., and keep progress visible.
  • Break down big plans into smaller steps for easier tracking and completion.
3. Support Communication and Documentation
  • Act as a liaison between the VP and other departments, ensuring clarity and timely communication.
  • Draft and organize emails, reports, and documents as needed.
  • Keep important files, presentations, and information organized and easy to find.
4. Assist in Project Tracking
  • Help the VP monitor multiple projects at the same time by updating progress reports.
  • Alert the VP about any delays or important decisions needed.
5. Others & Information Handling
  • Manage confidential information with professionalism and discretion.
  • Handle ad-hoc tasks assigned by the VP.
IV. REQUIREMENTS
  • Calm, mature, and reliable under pressure.
  • Strong organizational skills with attention to detail.
  • Ability to follow up consistently until work is done.
  • Good communication skills in both Vietnamese and English.
  • Comfortable with basic data handling and Microsoft Office tools (Excel, PowerPoint).
  • At least 2-3 years of experience in an assistant, coordinator, or admin role.
  • Bachelors degree in Business, Management, or a related field.
V. WHAT WE OFFER
  • Work directly with senior leadership and gain hands-on experience in operations.
  • Join a dynamic and growing lifestyle company with diverse opportunities.
  • Competitive salary and benefits including 13th-month bonus.
  • Annual team-building and year-end party.

HAN GROUP