Head of Legal and Company Secretary

Ho Chi Minh City
Permanent
Full-time

2 months ago
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The Head of Legal & Company Secretary is responsible for ensuring that the organization operates in full compliance with all applicable legal and regulatory obligations, as well as adhering to corporate governance and company secretarial standards. The ideal candidate will play a critical role in supporting the board and executive leadership in maintaining transparency, managing legal risks, and ensuring that all statutory requirements are met.Key Responsibilities:

Initiate and lead the implementation of structured processes to ensure accuracy and rigor in compliance with Corporate Law and other applicable legal frameworks.
Oversee legal and regulatory compliance matters, maintaining active communication and coordination with relevant ministries, regulatory bodies, and other statutory authorities.
Organize and manage Board and Members Council meetings, including drafting and distributing meeting agendas, notices, and supporting documents for the Board and its committees.
Prepare accurate and timely minutes of meetings, and ensure all post-meeting regulatory and governance requirements are fulfilled.
Draft the Directors' Report and compile required data for inclusion in the company's Annual Report, ensuring completeness and compliance with legal standards.
Implement and continuously enhance corporate governance processes in alignment with both local regulations and internal organizational standards.
Support full compliance with statutory obligations by coordinating legal compliance audits and liaising with both internal stakeholders and external legal advisors.
Provide guidance to cross-functional teams on matters related to corporate governance, including document management protocols, legal holds, litigation strategy, and improving document handling procedures.
Proactively identify legal and regulatory risks, and develop strategic solutions to address a wide range of legal and business challenges.
Advise the Board of Directors on key issues concerning corporate governance, legal obligations, and managerial responsibilities.
Conduct training sessions for Directors to ensure understanding and adherence to corporate governance principles and best practices.

Lead legal strategy and corporate governance at the highest level.Influence key decisions and drive a culture of compliance and integrity.Professional Capabilities

Exceptional communication and stakeholder engagement skills, with a proven ability to influence, negotiate, and manage relationships at the senior management level.
Strong track record of working effectively within cross-functional teams across diverse business areas.
A proactive and analytical mindset with the confidence to challenge the status quo and propose innovative, practical solutions.
Demonstrated ability to deliver high-quality, efficient, and compliant Company Secretarial services within a corporate setting.
Deep commitment to ethical standards, integrity, and maintaining the highest level of professional conduct.
Strong capability in designing and implementing process-oriented approaches to address Company Secretarial and governance-related matters.

Experience

A qualified law graduate with relevant in-house legal and company secretarial experience aligned with the responsibilities listed above.
Prior experience supporting Company Secretarial and legal functions in the banking and/or financial services sector.
Background in working within a global and complex organizational structure, with exposure to international governance practices.
Demonstrated ability to effectively communicate and engage with senior leadership and board-level stakeholders.
Hands-on experience working within an in-house Company Secretarial team, with involvement in the end-to-end organization of Members Council meetings.

Qualification Requirements

A law degree from a recognized institution, with professional qualifications relevant to legal and company secretarial practice considered an advantage.

A leading international financial institution with a strategic presence in Vietnam is dedicated to supporting regional growth through innovative banking and financial services. Its technology and innovation hub in Vietnam, established to leverage the country's strong tech talent, plays a vital role in delivering digital solutions and enhancing customer experiences across the Asia-Pacific region. Recognized for its strong workplace culture and corporate excellence, the organization continues to drive impactful change through integrity, innovation, and collaboration.The company offers competitive compensation, including an attractive salary, bonuses, paid leave, premium healthcare, allowances, and anniversary perks.Employees have opportunities for career growth with access to advanced banking technologies, clear advancement paths, leadership programs, specialist training, and international experiences.The organization supports learning and development through digital platforms, accredited skill training, sponsored English courses, and overseas training options.A hybrid working model, modern Agile office, well-stocked pantry, and an Employee Assistance Program contribute to a positive work environment.The team culture is enriched by regular activities, company events, and a talented, passionate workforce.Interested candidates are encouraged to apply now and become part of a dynamic team driving innovation and excellence.

Michael Page