Administrative Assistant, Vietnam
EDP
- Ho Chi Minh City
- Permanent
- Full-time
- Implement basic, routine payment process, including but not limited to reviewing the drafted invoice, collecting payment application documentation, submission of payment order to the internal system.
- Implement requests for payment on the internal system, including creating vendor accounts, due diligence, creating Purchase Request/Purchase Order, processing invoices.
- Prepare final payment application
- Support to provide contractual & basic technical information to functional teams (i.e Finance & Accounting, etc.)
- Arrange meetings and conferences, schedule appointments, and perform other duties related to coordination with stakeholders (functional team, vendors, roof owners, EVN).
- Coordinate with stakeholders regarding payment status and build and maintain positive work relationships to foster consistency in contractor billing practices.
- Draft a response letter to stakeholders (vendors, partners, roof owners, authorities).
- Prepare regularly scheduled reports, meeting minutes, and other project documents and archive them accordingly.
- Update, maintain and coordinate procedures & policies relating to the Company's business.
- Produce and distribute correspondence, memos, letters, and forms.
- Carry out administrative duties such as filing, typing, binding, and scanning; prepare photocopies and facsimiles, and operate various office equipment.
- Perform a wide variety of typing assignments that are sometimes confidential in nature; operate a computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
- Sort, screen, and distribute incoming and outgoing correspondence, including mail(s)/letter(s). - Use good judgment to prioritize the distribution of messages (Calls, emails) on time.
- Establish, prepare, and organize documentation, develop, and maintain a filing system, including files, records, certificates, and/or other documents.
- Support executives and managers to handle requests and queries.
- Perform other tasks as may be required by managers.
- Graduated with economic or technical bachelor's degree.
- Fluent in business English.
- Knowledge of MS application.
- Knowledge of POs, PO Revisions, etc. a plus.
- Have experience with all office equipment and software
- Strong attention to detail and organizational skills.
- Ability to work multi-task in a fast-paced environment.
- Willingness to adapt to new knowledge.
- Time Management & Communication Skills
- Ability to take initiatives
- Willingness to go the extra miles
- Professional experience in a leading global company in the renewables industry with flexible work conditions
- Recognition through remuneration compatible with the role and other additional benefits
- Opportunities for personal and professional development, e.g. cross-cutting projects, mobilities and volunteering
- TOP Employer APAC, Singapore 2024 certification
- TOP Employer Europe 2024 certification
- Bloomberg Gender Equality Index 2021
- Top Workplaces US 2021
- Certification in Conciliation (Excellence) by the Más Familia Foundation