JP] Administrative Officer

• Manage office supply procurement, inventory control, and distribution.
• Maintain and update company databases.
• Develop and maintain the filing system.
• Create, update, and manage all administrative documents.
• Organize and consolidate invoices, receipts, and payment records.
• Assist with translating technical documents and interpreting meetings.
• Collaborate in developing office policies and procedures, and ensure they are implemented appropriately.
• Identify areas for improvement in processes and office management, then design and implement new systems to enhance efficiency.
• Assist with managing and planning office layout, maintaining IT infrastructure.
• Be involved in recruitment, onboarding, termination processing, and timekeeping management.
• Support employee education and development initiatives
• Provide comprehensive administrative support as schedule group meetings, manage calendars, conduct research, draft documents, create reports, and business travel arrangements.
• Ensure a clean, safe, and organized work environment by maintaining the office, its appliances, and coordinating with vendors/service providers for repairs and maintenance.
• Assist with ad-hoc duties and activities as needed.

• Minimum 2 year of experience as an Administrative Officer, Administrator, or similar role, demonstrating a strong understanding of administrative functions and office operations.
• Proficiency in MS Office (especially Excel and Word).
• Strong written and verbal communication skills.
• Good Japanese skills is a must (JLPT N3 level or above).
• Good English reading and writing skills (Toeic score from 550).
• Strong organizational skills with the ability to prioritize tasks and manage deadlines.
• Problem-solving attitude with strong attention to detail.
• Excellent interpersonal skills.
• Analytical thinking and critical decision-making skills.
• Familiarity with basic IT troubleshooting is a plus.

• Time work: Mon ~ Fri : 8 AM~17 PM
• Annual performance and salary review.
• Allowances as company policy
• Periodic health examination.
• Annual company trip.
• Full social insurance, health insurance, and unemployment insurance according to Vietnam Labor Law.

JAC Recruitment